Driving IT solutions that work for you business
We are now offering options in document management solutions. Ranging from one user systems to several hundred users, Proven’s focus in on making document management simple.
At proven business systems we have made another commitment to our customers by re-investing in our business to better assist yours. We have added additional IT support staff, and continually upgrade our internal systems to keep on pace with a constantly evolving IT environment. Our account managers have pledged to undergo rigorous and continual training so that they are better equipped to add value to our customers. Here is a sample of our solutions:
- IT support Solutions
- Disaster Recovery
- Server Upgrades
- Help Desk Support
- End User Training
- Network Support
What is document management? Information on paper.
Over the past century the traditional office has changed dramatically. New technologies such as telecommunications, computers, the Internet, and many others have improved office efficiency. Office staff can do more than ever before.
It is estimated that 80% of all business information is stored solely on paper. This part of the modern office has never changed. Paper documents are still filed away in traditional filing cabinets. Retrieving these documents can be an aggravating experience. Often documents are lost or misplaced. There is rarely a backup of this data. A disaster could easily destroy 80% of a business’s proprietary data.
This is what document management is designed to improve. Document management is the process of digitizing your paper documents into a searchable online library of information.
The document management process integrates a number of technologies to create, store, automate and manage your digital documents library. Computers are used to store and retrieve the documents and scanners are used to digitize your paper into electronic format. Computer networks allow access to your digital documents from remote locations, whether these locations are across the office, or across the world.
Once your data has been digitized, you can easily create backup copies to store off-site. This ensures that your business will survive any disaster.
The document management process also offers massive productivity improvements for your staff. Rather than digging through filing cabinets to find elusive information, simply search for the information from your computer. Once you have found the documents, you can print a copy or just read it onscreen. Documents don’t become lost since there is no need to re-file. Also, since the documents are now electronic, they can be viewed by many people at once. No more hunting for files in the office.
Staff that work from remote locations can gain instant access to the documentation that they require. No need to call and ask for documents to be faxed, just bring up the documents securely over the Internet, or your corporate virtual private network (VPN).
Document management can be used effectively by virtually any organization to improve staff efficiency, ensure business continuity in the event of a disaster, and to empower remote staff members.
Proven provides powerful and simple software to manage your documents
We have gone to great lengths to partner with some of the best document management providers in the industry such as SentryFile. The result is a unique mix of solutions:
- New generation of business software.
- Minimized complexity.
- Standards-based technologies.
- Reduced workstation requirements.
- Web-Based Automated Document Capture.
- Server-based licensing.
The first step is to work with our Document Management team to access your needs. From there we can design and implement a program that takes care of today’s needs, as well as tomorrows. Contact your Proven representative today.
